The Best HRMS & Payroll Solution for MSMEs in India
PagarAI empowers SMEs with a complete HR suite — including attendance, payroll, leave, compliance, and performance — all in one affordable, easy-to-use system with HRMS Software India.
Affordable HRMS for Indian SMEs — Simple, Powerful & Compliant
Most SMEs in India manage HR manually:
- Attendance on WhatsApp or registers
- Payroll via Excel → full of errors
- Compliance handled separately by CAs → costly & risky
- No centralized system → HR takes too much time
PagarAI solves this with HRMS Software India and Payroll Software India. With an affordable HRMS suite built for SMEs — covering attendance, payroll, leave, compliance, and performance — PagarAI helps Indian businesses:
👉 Automate HR easily
👉 Save time & reduce errors
👉 Stay fully compliant
PagarAI: Built for Indian SMEs
Modern HR That’s Simple, Affordable & Powerful
Attendance via Mobile App
With geo-selfie and geo-fencing (no biometric needed)
Leave Management
Custom leave types, ledger, and approvals
Payroll & Salary Slip Generation
LOP, bonus, OT, and compliance auto-applied
Compliance Dashboard
PF, ESI, Bonus, PT, and TDS ready-to-file sheets
Loan & Advance Tracking
Assign loans and auto-deduct EMI in salary
Performance Tracking (Optional)
Track output with screenshots & activity logs
Face Recognition Attendance
Optional tablet-based kiosk for factory/office setups
Common HR Issues in Multi-Branch Retail
Problem
- Manual attendance via WhatsApp or registers
- Payroll errors due to missing leave/overtime
- No formal HR processes
- Compliance handled by CAs manually
- Expensive or complex HRMS tools
Impact
- Proxy punching & late logins go unnoticed
- Salary disputes, unhappy staff
- Difficult to grow or scale
- Delays in PF, ESI, TDS filings
- Not suited for small teams or local staff
Key Reports You Get
- Attendance Sheet (Present/Late/Absent)
- Monthly Salary Register
- Bonus, LOP & Advance Reports
- Compliance Sheet for PF/ESI/TDS/PT
- Leave Ledger & Balance History
- Shift & Holiday Calendar
Privacy + Audit-Ready
- Attendance only during defined shift/work hours
- Reports downloadable in Excel or PDF
- Role-based access for owner, admin & manager
- Audit trail logs for every transaction
Who Should Use This?
Manufacturing SMEs
Track 3-shift attendance, manage compliance
Agencies & Consultancies
Manage hybrid teams & accurate billing
Retail & Service SMEs
Handle payroll for field & store staff
Warehouses & Distributors
Track admin + delivery teams with one system
Training & Education SMEs
Manage leaves, staff activity, and salary on time
Designed for Affordability
Core HRMS (Attendance + Payroll + Leave)
₹49/user/month (Intro offer)
With Compliance & Templates
₹99/user/month
With Performance Tracker
₹499/user/month (Optional Add-on)
30-Day Results SMEs Experience
100% Proxy Reduction
Geo/selfie/facial punch only
70% Less HR Time Spent
No more manual attendance/payroll
Improved Staff Trust
Transparent & timely payouts
Audit-Ready in 1 Click
Monthly compliance exports
How PagarAI Solves It → Outcome-driven Benefits
Save HR time
Automated attendance, payroll & compliance → 70% less manual work
Improve payroll accuracy
LOP, OT, Bonus → auto-calculated → no Excel errors
Stay fully compliant
PF, ESI, PT, Bonus reports auto-generated → audit ready
Enable owners to track HR centrally
Dashboard gives owner visibility across sites/branches
Affordable for SMEs
Starts as low as ₹49/user/month → no expensive setup
Scalable as business grows
Add branches, users → system grows with you
Business Problems Indian SMEs Face
- Manual attendance → proxy punching, payroll errors
- Payroll errors → OT, LOP, Bonus missed or miscalculated
- Compliance handled manually → risk of PF/ESI/PT errors → fines possible
- No HR system → HR owner spends days on Excel
- Complex HRMS tools too expensive or hard to use
- SME owners lack visibility → no data on team attendance/performance
👉 Result: Payroll errors, compliance risk, HR inefficiency → slows growth.
Typical Use Cases (you can add this block after "Who Should Use This?")
- Manufacturing SMEs → manage shift-based staff & compliance easily
- Retail SMEs → track staff across stores & branches → auto-payroll
- Agencies & Consultancies → manage leave, performance, timesheets
- Warehousing & distribution SMEs → attendance + payroll integrated → save HR time
- Service businesses → track attendance, automate payroll → no CA dependency
- Training/Education SMEs → manage shifts, attendance, payroll → full compliance
Why PagarAI vs Other HRMS Options
| Feature | PagarAI | Excel + Manual | Zoho People Basic | Keka Starter | Expensive Enterprise HRMS |
|---|---|---|---|---|---|
| Built for Indian SME HR needs | ✅ Yes | ❌ No | Partial | Partial | Too complex |
| Full payroll + compliance included | ✅ Yes | ❌ No | ❌ No | Partial | Yes, but high cost |
| PF, ESI, PT, Bonus reports auto-generated | ✅ Yes | ❌ No | ❌ No | Partial | Yes |
| Affordable pricing (₹49–99/user/month) | ✅ Yes | N/A | ₹100+/user | ₹100+/user | ₹200–300+ |
| Attendance & payroll integrated | ✅ Yes | ❌ No | Partial | Partial | Yes |
| SME-friendly setup & support | ✅ Yes | ❌ No | Partial | Partial | Enterprise focus |
👉 Why PagarAI wins: Designed for Indian SME realities → affordable → simple → payroll-first → compliance-ready.
Frequently Asked Questions
Is PagarAI too complex for SMEs to use?
No. PagarAI is designed to be simple and easy for Indian SMEs → no complex workflows → easy setup → works even without full-time HR staff.
How is pricing structured?
Starts from ₹49/user/month for Core HRMS → scalable as business grows → no hidden costs.
Does PagarAI handle PF, ESI, PT compliance?
Yes → generates all required reports → PF ECR, ESI Summary, PT reports, Bonus reports → ready for filing or CA handover.
Can PagarAI handle shift-based attendance?
Yes → full shift binding & OT rules supported → great for manufacturing SMEs, retail SMEs, warehouses.
Will it save time for our HR/admin team?
Absolutely → most SMEs save 5–10 HR hours/month by automating attendance, payroll, and compliance with PagarAI.
Ready to simplify your HR & payroll?
What Our Clients Say
Trust Pagar AI for efficient management of HR, payroll, and attendance. Here’s what our clients have to say:
“PagarAI’s leave management system has streamlined our workflow. Employees can apply for leave in seconds, and managers approve requests with just one click. It’s made our entire process faster, simpler, and hassle-free.”
Operations Head
“PagarAI’s biometric attendance solution is both secure and incredibly user-friendly. It removes manual errors, simplifies tracking, and gives us complete confidence in the accuracy of our attendance records.”
Founder of GrowthTech Solutions
“PagarAI’s payroll automation has been a game-changer for us. It saves time, ensures precision in salary processing, and guarantees timely payments—every single month.”
HR Manager at XYZ Pvt Ltd
“PagarAI’s mobile attendance system has completely transformed how we manage attendance—especially for our remote teams. It’s accurate, dependable, and makes tracking seamless for everyone.”
Operations Head
