Time and Attendance
The system used to track employee working hours, absences, and overtime. Accurate time and attendance records ensure payroll accuracy and compliance.
Time and attendance refer to the process of recording and managing employee working hours, absences, breaks, and overtime. This data ensures accurate payroll processing, compliance with labour laws, and effective workforce planning.
In India, time and attendance tracking is especially important for compliance with the Factories Act, Shops and Establishments Acts, and Minimum Wages Act. Businesses use manual registers, biometric devices, or cloud-based systems to ensure accurate and tamper-proof records.
💬 “After integrating Pagarai’s time and attendance system, payroll errors dropped to zero.” — Anil, HR Operations Lead
👉 Want a reliable attendance tracking solution? [Get Pagarai’s time and attendance system guide →]
Key Elements of Time and Attendance
| Element | Purpose |
| Attendance Recording | Track employee presence and hours worked |
| Leave Management | Monitor paid, unpaid, and sick leave |
| Overtime Tracking | Calculate extra hours and related pay |
| Shift Scheduling | Manage rosters for different work hours |
| Compliance Reports | Meet statutory record-keeping requirements |
Bonus: Cloud-based systems allow real-time tracking for remote and hybrid teams in India.
Why It Matters
- Ensures payroll accuracy
- Maintains compliance with Indian labour laws
- Helps manage workforce productivity
- Reduces time theft and absenteeism
- Improves shift and resource planning
Common Time and Attendance Systems in India
- Biometric systems (fingerprint, facial recognition)
- RFID card-based attendance machines
- Cloud platforms like Keka, Zoho People, GreytHR
- Pagarai HR Suite – for integrated attendance, leave, and payroll tracking
How Pagarai Helps
- Integrates attendance tracking with payroll processing
- Supports biometric, web, and mobile check-ins
- Automates leave and overtime calculations
- Generates compliance-ready attendance reports
- Provides dashboards for real-time workforce monitoring
FAQ
Q1: Is digital attendance tracking legal in India?
Yes — as long as it complies with privacy and labour regulations.
Q2: How long should attendance records be kept?
Typically 3 years or more, depending on state laws.
Q3: Can remote workers be tracked in attendance systems?
Yes — with mobile or web-based attendance tools.
Q4: What laws govern attendance tracking in India?
The Factories Act, Shops and Establishments Acts, and related labour laws.
